Tag Archives: administrasjons- og økonomisjef

Kontorsjef

Universitets- og høgskolerådet (UHR) er det viktigste samarbeidsorganet for norske universiteter og høyskoler, og skal bidra til utviklingen av Norge som en kunnskapsnasjon på høyt internasjonalt nivå. UHR skal være en sentral premissleverandør til Storting og regjering og en viktig utdannings- og forskningspolitisk aktør. UHR er en medlemsorganisasjon og sekretariatet med 20 medarbeidere er lokalisert sentralt i Oslo. 

Ledig stilling som kontorsjef i UHR

Vi søker etter en motiverende og inkluderende kontorsjef som kan være med å utvikle sekretariatet i samspill med kompetente og engasjerte medarbeidere i sekretariatet, og i nær dialog med UHRs medlemsorganisasjoner. Kontorsjefen inngår i sekretariatets ledergruppe, sammen med generalsekretær og assisterende generalsekretær. Kontorsjefen har ansvar for å lede og koordinere alle administrative prosesser i UHR. Stillingen innebærer personalledelse.

Den som ansettes må være åpen for endringer i arbeidsoppgaver over tid. Det må regnes med noe reisevirksomhet.  Arbeidssted vil være Oslo.

Arbeidsoppgaver

  • ha ansvar for og være pådriver for videreutvikling av gode og effektive teknisk-administrative støttefunksjoner og prosesser
  • ha ansvar for koordinering av administrative oppgaver knyttet til blant annet HR, arkiv, økonomi og IT, herunder personalansvar for de som jobber med disse oppgavene
  • controllerfunksjon for budsjett- og økonomistyring
  • noe saksbehandlings- og utredningsarbeid
  • fremme et inkluderende arbeidsmiljø

Kvalifikasjonskrav

  • høyere utdanning på universitets- eller høgskolenivå på masternivå, fortrinnsvis innen økonomi, organisasjon og ledelse. Realkompetanse kan erstatte utdanningskravet.
  • erfaring med økonomi- og virksomhetsstyring
  • god IT-kompetanse og systemforståelse
  • HR-kompetanse og/eller erfaring med personalledelse
  • meget god skriftlig og muntlig framstillingsevne på norsk og engelsk

Ønskede kvalifikasjoner

  • kjennskap til offentlig forvaltning og regelverk
  • erfaring med endringsprosesser og organisasjonsutvikling
  • erfaring fra UH-sektoren eller andre kunnskapsorganisasjoner

Personlige egenskaper

  • er trygg og har gode samarbeidsevner
  • har evne til å motivere og skape positivt engasjement
  • kan håndtere høyt arbeidspress, prioritere, være fleksibel og løsningsorientert
  • kan arbeide selvstendig og resultatorientert

Vi tilbyr

  • varierte, interessante og faglige utfordringer
  • et godt arbeidsmiljø med svært kompetente kolleger
  • fleksibel arbeidstid
  • medlemskap i Statens pensjonskasse
  • mulighet til trening i arbeidstiden
  • Sentral beliggenhet i Oslo sentrum

UHRs sekretariat har en stor bredde i oppgaver og det er viktig at sekretariatet samlet har bred kompetanse og at medarbeiderne utfyller hverandre med ulike erfaringer. Det er også en målsetting at arbeidsstyrken i størst mulig grad gjenspeiler mangfoldet i samfunnet.

Lønn etter kvalifikasjoner. Trekk til pensjonsinnskudd til Statens pensjonskasse på to prosent.

Dersom søker ønsker å reservere seg fra oppføring på offentlig søkerliste, må dette begrunnes.

Spørsmål om stillingen kan rettes til generalsekretær Alf Rasmussen, telefon 951 09296, eller assisterende generalsekretær Hege Bolstad Pettersen, telefon 458 66 662.

Søknadstekst og CV sendes til postmottak@uhr.no.

Head of Administration and Finance

Human Rights House Foundation (HRHF) is an international organisation which protects, empowers and supports human rights defenders and their organisations. To accomplish this, HRHF brings organisations together in Human Rights Houses and unites the Houses in an international network.

HRHF advocates with partner organisations to promote the freedoms of assembly, association, and expression, and the right to be a human rights defender at home and abroad, utilising its consultative status at the United Nations and participatory status at the Council of Europe.

Today, independent human rights organisations work together in 17 Human Rights Houses in 11 countries. The Houses are located in Eastern & Western Europe, the Caucasus, and the Balkans.

HRHF has 15 staff and is based in Oslo, with an office in Geneva and representation in Brussels and Tbilisi.

Head of Administration and Finance, Oslo


Human Rights House Foundation seeks an experienced manager to lead its operations related to finance, administration, fundraising, logistics, and human resources. The Head of Administration and Finance is one of four senior leadership positions within the organisation and is responsible for managing the provision of critical administrative and finance support functions to ensure the efficient planning and implementation of HRHF’s international operations and programmes.
Ideal candidates for this position have practical experience managing administration, operations and/or finance for an organisation implementing activities internationally, ideally in an NGO context. A successful Head of Administration and Finance will demonstrate an ability to adapt organisational administration and finance policies, procedures and systems across an organisation functioning in multiple countries and reflecting local legislation and other requirements. We are seeking a dynamic, customer service-oriented manager with an ability to provide leadership to a team of professionals, work across cultures successfully and sensitively, and contribute to our efforts to protect human rights defenders across Eastern Europe and the Western Balkans.
This position is based in Oslo, Norway with some international travel (approx. 10%) required.

Responsibilities

  • Manage HRHF administrative functions; including,
◦Prepare and/or update and ensure compliance with organisational policies related to Human Resources; Risk Management; Health, Safety and Environmental (HSE); Travel Security; Information Technology; and others, as assigned.
◦Oversee preparation, implementation and maintenance of relevant manuals, procedures and routines related to organisational administrative and human resources policies.
◦Ensure functioning of HRHF offices within legal requirements related to administration, operations, and human resources management in countries in which HRHF has established offices and representation (Norway, Switzerland, Belgium, and Georgia).
◦Liaise, in coordination with relevant HRHF staff, with relevant local authorities in countries HRHF has offices and representation on issues related to administrative issues.
◦Coordinate the implementation of HR policies, including appraisals, contract renewals, and updates to employment policies.
◦Oversee organisational staff travel processes to ensure staff safety in the field.
◦Coordinate HRHF internal monitoring and evaluation processes.
◦Monitor, with Programmatic Heads, non-financial risks to HRHF; and establish, maintain and manage an effective system of controls to manage that risk.
◦Ensure HRHF archives and administrative files are maintained and up to date.
◦Oversee the IT function, providing support and direction to relevant HRHF staff and/or consultants and contractors with IT responsibilities.
◦Coordinate and further develop organisation’s resource mobilisation efforts, including coordinating and overseeing progress and the processes of fundraising.
◦Coordinate, and ensure timely and positive, donor reporting
◦Ensure effective planning, organisation and reporting of internal meetings and events.
  • Manage HRHF finance functions; including
◦Ensure that adequate financial management procedures and systems are in place, and that HRHF’s accounting practices, compliance, and standards are in accordance with quality and policy requirements.
◦Work closely with the Director and Programme Heads on financial and budgetary issues.
◦Ensure accurate, timely and efficient financial reporting and record-keeping.
◦Coordinate and lead auditing processes.
◦Manage financial planning and budgeting processes.
◦Prepare and/or update and ensure compliance with contracting policies; accounting policies; financial reporting policies; and other finance policies.
◦Oversee preparation, implementation and maintenance of relevant manuals, procedures and routines related to organisational finance policies.
◦Create and oversee contract management system and routines.
◦Monitor financial risks to HRHF; and establish, maintain and manage an effective system of financial controls to manage risk.
  • Manage HRHF Board Support; including,
◦Coordinate preparation of documents and materials for Board meetings and seminars, in partnership with Programme Heads, at the direction of Director.
◦Report to the Board on relevant organisational administrative or finance topics, at the direction of the Director.
◦Be responsible for the organisation and reporting of Board meetings.
◦Be responsible for the organisation of board members’ participation at HRHF events and travels.
  • Provide leadership to Administration and Finance team; including,
◦Coordinate and ensure timely development of annual organisational planning, including programme plans and strategies and related documents.
◦Manage and supervise Administration and Finance team staff.
◦Lead development of annual Administrative and Finance strategies and plans in-line with overall organisational mission and goals.
◦Coordinate closely with Programme Heads and programmatic staff across the organisation.
  • Serve as member of HRHF’s Leadership Team; including,
◦Contribute actively to HRHF’s overall performance and further development as a whole in close collaboration with other members of Leadership Team.
◦Serve as Leadership Team secretary, organising meetings and ensuring smooth flow of information following meetings.

Qualifications / skills / knowledge

  • Ability to adapt organisational administration and finance policies, procedures and systems across an organisation functioning in multiple countries and reflecting local legislation and other requirements.
  • Knowledge of principles and practices in not-for-profit administration and finance.
  • Ability to work with relevant administration and finance software
  • Familiarity with civil society and the legal, regulatory, and funding environment in which HRHF operates, is an advantage
  • Ability to work with ease across cultures
  • Fluency in Norwegian and English is mandatory
  • Fluency in Russian and /or French is a distinct advantage.

Education / experience requirements

  • At least 7 years of international practical experience in a senior financial/administrative management position preferably in an international NGO (preferred but not exclusive).
  • Strong experience in working with national partners, local government authorities
  • Demonstrated experience in implementing organisation-wide administrative and finance policies, procedures, and systems.
  • Administrative or finance experience in an organisation with offices in multiple countries, a plus.
  • Master’s degree in relevant field.
  • Professional certification in finance, accounting, or administration preferred
Rolling deadline, Apply now
HRHF is currently accepting applications, and conducting interviews, for this position on a rolling basis. To apply, submit your CV and application here. The deadline for applications is Friday, 27 March, 2020 at 17:00 CET.